Data room confidential mode allows administrators of virtual data rooms to limit a particular user’s use of the VDR based on their IP address or device type. It’s a great tool for M&A deals and other delicate business ventures.

A good service provider will provide granular rights settings for users and two-factor authentication. They will also include a click to read more remote shred function which erases documents that are downloaded after administrators have removed access. In addition, they will be able handle the most common formats for files, such as PDFs and XLSXs. The top providers can add a watermark on files that users download which will help deter people from sharing leaked copies files online. They can even provide an expiration date for files that have been downloaded to prevent downloads that are not authorized.

Redaction is yet another useful tool that allows administrators to hide (black out) specific text fragments or areas of a file from authorized users. This is crucial because it safeguards any personally identifiable information as well as crucial business data from hackers. The most reliable VDR providers can rewrite PDF documents, Doc, Docx PPTX, Txt GIF, JPG, and Q&A files.

Some providers allow users to print documents that automatically include a watermark and they may even permit users to download the original version of the file. A good service offers users a question and answer feature which allows them to talk about documents in the data room, and save answers in an easily searchable database. This is a great feature for M&A deals or any due diligence project.