There’s a saying that goes like this “An an ounce of prevention is worth an ounce of cure.” This is the case for meetings, especially when it is time to plan and prepare. The more time you put in making sure that your meeting is organized, the more efficient it will be.
There are steps every participant must follow to prepare for a meeting, whether it’s a brainstorming session or a review of the progress of a project. This article will provide you with some simple tips to ensure that you attend a meeting that is efficient and productive.
Begin by determining the purpose of the gathering. Choose the topics that need to be discussed, and then assign times for each. This will help you stay on track and stop you from going off-topic. This will also help determine the duration of your meeting.
Then, gather any other documents that will be distributed during the meeting. These can include presentation slides reports, slides, or any other documents that can help in the discussion. The final step is to ensure that these documents are readily accessible to all participants. You can attach them to the meeting invitation or share them via your internal communications channel.
Examine the attendees list and determine if each person has a role in the discussion. If not remove anyone with the same knowledge or authority to make decisions. Lastly, consider assigning a directly responsible individual for each action item.
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