An agenda that is well-written is crucial to a successful and productive board meeting. A well-written agenda gives the framework for discussion and decision-making and allows all parties to leave the meeting with a shared understanding of the issues discussed and voted on. A well-planned agenda for a board meeting can aid in the rapid transition between topics, avoid getting lost in the details, and make meetings more interesting.
Begin with the most crucial items. Begining with the most critical items on your agenda will allow the leader to receive feedback and spark discussion when the minds of attendees are fresh. This approach can help attendees to arrive early, since they know the most interesting discussions will begin immediately.
Examine all reports that are submitted by committees board members and executives. It is important to follow up on any issues that may arise. It can also assist in avoiding wasting meeting time reviewing old business items that should have been dealt with by the various committees of the board.
Give enough time to lengthy discussions and planning. This is crucial to the board’s capability to effectively guide the company. Make sure to include a section that covers both “old business” as well as “new business” to ensure that the board has a chance to review all relevant follow-ups and strategies that are new.
Long reports and other routine matters can slow down meetings and distract board members away from the most important issues. Using the “parking lot” or “consent agenda” can help cut down on the time spent on these issues.
