Word is known for letting you design invoices, as well as various kinds of documents and reports. Customize your blank invoice template by adding vibrant images and tweaking its colors and fonts. Customers can even use Apple Pay, Google Pay, ACH bank transfers or Cash App Pay to settle invoices right from their phone. Let customers pay invoices online, in person, or from their phone with customer invoice a credit card, Apple Pay, Google Pay, ACH bank transfer, or Cash App Pay. Send digital invoices and estimates, accept payments, send reminders, and track which invoices are paid and unpaid from anywhere. This content is for information purposes only and should not be considered legal, accounting, or tax advice, or a substitute for obtaining such advice specific to your business.

• If your invoice is dated March 9, clients are responsible for submitting payment on or before April 8.
• It’s better to spend more time double-checking details at this stage, than spending precious time and money trying to fix errors later on.
• If a customer pays in a currency other than your local business account currency, you could end up losing money due to bad exchange rates and foreign transaction fees.
• You also want every invoice you issue to look the same, for the sake of brand consistency.
• If for any reason your invoice goes unpaid after the due date, Square gives you the option to set up automatic payment reminders to give them an extra nudge.

When an invoice is past due, it means your customer or client hasn’t paid you according to the agreed payment terms. Past due invoices can impact cash flow, and collecting overdue invoices can cost business owners time and energy. Writing clear invoices that are easy to understand may help reduce the risk of an invoice being past due.

Past due invoice template

Another decision to make is to determine how you want to send your invoices. For some businesses the answer to this question is easy, but for others, it isn’t so straightforward. In fact, in some instances, you may want to use a combination of these to ensure your invoice is received. Similar to an hourly rate invoice, a timesheet invoice is used to request payment based on time rather than quantity.

• These extended payment terms put time and money back on your side to continue growing your business in today’s hypercompetitive market.
• The invoice will include a negative amount to cover the cost of the amount returned to the customer.
• Assign invoice numbers sequentially so that the number on each new invoice is higher than the last.
• After the completion of the project, the final invoice will reflect the advance already paid and display the remaining balance due.
• These invoices include the total cost of the project, any additional charges incurred during the development process, and any outstanding payments from interim invoices.
• An Excel invoice template is ideal if you have many itemized rows of provided services, for which you need to automatically calculate totals.

Getting paid is a key moment for your business – it means that your product fit and marketing strategy has hit the mark and customers are happy to exchange… Without payment terms, a customer won’t be clear on how they are supposed to pay the invoice. This could delay your payment, and leave you chasing after customers. You also need to remember to include payment terms in your invoice. The terms should also establish what payment methods are acceptable, such as check, ACH, or wire transfer. Issuing an invoice that lists the wrong sum of money to be paid can affect your cash flow and profits if you are underpaid.

free invoice templates—and how to make your own

Below your information, add your buyer’s name and contact information. To the right of this, add invoice number, invoice data, and payment due date. Below this, add a table with enough rows for each line item you’re billing for, and columns labeled Item, Quantity, Price per unit, and Amount. Below the table justified to the right, add fields for subtotal, tax, fees, discounts, and total. Once you send off that invoice, you can set up payment options with ease. Your client or customer can pay you on the go, from any mobile device or desktop computer.

In the instances where you fail to receive the payment by the due date, start by sending a follow-up invoice. It might be worth trying a different delivery method (e.g., mail vs email) in case your original invoice did not get received. With invoice timing varying based on client and project, don’t let yourself forget to send one. Use Zapier to automatically fill out an invoice when you mark a task done in your favorite project management app. Here’s where you add up your subtotal, taxes, fees, and discounts to calculate the total your client owes you.

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This is the total amount of your line item charges before taxes, discounts, or additional fees. If you aren’t sure what payment terms to use for your invoice, ask a fellow freelancer or business owner in your industry. Product-specific invoices can be incredibly useful for retailers, as they allow you to track sales and inventory.

These types of invoices are often used for services or products such as gym or fitness sessions, art classes, or flat-rate projects. However, there’s no denying the fact that invoice templates make things a lot easier. If you don’t know where to start, or don’t have time to draw up your own invoice, a template can be an easy way to create a professional invoice.